Methodology for conducting an information and document audit: An integrative approach

Abstract

In contemporary conditions, the management of information resources within an institution’s professional environment is becoming increasingly complex. An information and document audit serves as a tool for assessing the state of information resources, ensuring compliance with regulatory requirements, optimising document processing and storage processes, and enhancing information security. The study aimed to substantiate the methodology for conducting an information and document audit by its implementation stages and to integrate tools for information interaction and information technology solutions into this process. The study employed methods of analysis, synthesis, abstraction, and comparison. As a result, key stages of the information and document audit were characterised, including the systematisation of existing approaches to its implementation. It was established that an information and document audit is a fundamental tool ensuring a transparent and systematic approach to document verification and analysing an organisation’s information resources. The study explored forms of document and information interaction within an institution’s professional environment, with a focus on the primary means of their implementation. The main forms of such interaction – traditional and electronic – were identified. The study emphasised that the use of automated information systems, cloud services, and electronic document management facilitates a rapid transition to digital technologies, which was a strategic direction for enhancing the transparency, efficiency, responsiveness, and security of an institution’s information and management processes. A review was conducted of software solutions that support information and document interaction within the processes of an information and document audit. Particular attention was given to national security considerations, when selecting software, especially in the context of contemporary analytical support of organisations, contributing to a more efficient and structured operation of information and document processes in the context of an institution’s digital transformation