Creating a document workflow for example scientific organizations

Authors

  • Вячеслав Васильович Поліновський University of Human Development "Ukraine" Str. Horyva, 1/g, Kyiv, Ukraine, 04071, Ukraine https://orcid.org/0000-0003-0149-827X
  • Володимир Михайлович Брустінов Melitopol Institute of Ecology and Social Technologies st. Dzerzhinsky, 380, Melitopol, Zaporozhye., Ukraine, 72316, Ukraine https://orcid.org/0000-0002-9571-5169
  • Віра Михайлівна Малкіна State Agrotechnical University Avenue B. B., 18, Melitopol, Zaporozhye., 72310, Ukraine, Ukraine https://orcid.org/0000-0002-2863-7973
  • Максим Ігорович Огурцов Institute of Cybernetics. V.M. Glushkov, NAS of Ukraine ave. Glushkov, 40, Kyiv, Ukraine, 03680, Ukraine https://orcid.org/0000-0002-4517-9257

DOI:

https://doi.org/10.15587/1729-4061.2014.21872

Keywords:

electronic document management system, workflow, architecture, electronic documents, categories of documents, scientific organizations

Abstract

Development methods of workflow for electronic document management systems (EDMS) in scientific organizations were proposed. The main forms of documents in scientific organizations were discovered. The generalized classification of documents according to their types and subtypes was created.

The appropriate keywords for each document category were discovered. EDMS subsystem distribution was completed, their functions and purpose were highlighted. Based on the built architectures of EDMS separate subsystems, the generalized EDMS architecture of scientific institutions was proposed.

This is the architecture of the flow (workflow) of scientific and technical papers of electronic document management system that takes into account the use in scientific institutions. Design and implementation of EDM under the proposed architecture and techniques allow more efficient use of EDMS in scientific organizations. It should be noted the following:

1. Not all of EDF, present on the market today have sufficient flexibility to implement the proposed techniques and architecture.

2. The question of increasing the EDMS efficiency in scientific organizations after implementation of the proposed architecture requires additional study.

In addition, the maximum effect can be achieved by implementing a standardized EDMS in scientific organizations of all levels, ranging from the National Academy of Sciences of Ukraine (NASU ). In this case, all the scientific workflow in the country will be paperless, will facilitate scientific cooperation between scientific organizations and all levels of scientific management institutions of NAS and make it transparent for users. Sending e-mails will be performed using standardized procedures and protocols of interaction

Author Biographies

Вячеслав Васильович Поліновський, University of Human Development "Ukraine" Str. Horyva, 1/g, Kyiv, Ukraine, 04071

Ph.D.

InstituteofComputerTechnology

Higher education institution "International Open

Володимир Михайлович Брустінов, Melitopol Institute of Ecology and Social Technologies st. Dzerzhinsky, 380, Melitopol, Zaporozhye., Ukraine, 72316

Ph.D., Professor

Віра Михайлівна Малкіна, State Agrotechnical University Avenue B. B., 18, Melitopol, Zaporozhye., 72310, Ukraine

Doctor of Computer Science, Professor

Department of Information Technology Taurian

Максим Ігорович Огурцов, Institute of Cybernetics. V.M. Glushkov, NAS of Ukraine ave. Glushkov, 40, Kyiv, Ukraine, 03680

Researcher of the department №180

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Published

2014-04-14

How to Cite

Поліновський, В. В., Брустінов, В. М., Малкіна, В. М., & Огурцов, М. І. (2014). Creating a document workflow for example scientific organizations. Eastern-European Journal of Enterprise Technologies, 2(2(68), 4–9. https://doi.org/10.15587/1729-4061.2014.21872

Issue

Vol. 2 No. 2(68) (2014): Information technology. Industry control systems

Section

Information technology

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Copyright (c) 2014 Вячеслав Васильович Поліновський, Володимир Михайлович Брустінов, Віра Михайлівна Малкіна, Максим Ігорович Огурцов

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