Modeling of business processes to support the admission campaign at the SHEI «Priazovsky State Technical University»

Abstract

The article considers the application of structural and functional modeling in the educational sphere in order to optimize the main business processes. Given the trend towards a decrease in the number of applicants to the SHEI «Priazovsky State Technical University», which emerged following the results of the 2024 admission campaign, a detailed analysis of the current model of managing the internal system of ensuring the quality of education is carried out. The place of the admission campaign in this system is identified, and the interaction with other business processes is analyzed in order to rethink this experience and find a new business model for recruiting students for study. A structural and functional model of the business process of the admission campaign at PSTU «AS-IS» has been developed from the perspective of the admission committee and with a view to its further analysis and implementation of reengineering measures. The SADT methodology was used to build a business process model of the admission campaign, namely, the standard for functional modeling and description of business processes - IDEF0. Designing the contextual model «Recruitment of students (admission campaign)» in IDEF0 notation reflected the overall picture of the business process, defined its external and internal connections, ways of interaction with subsystems and functions that accompany each stage of the admission campaign. As a result of the separation of the components of the model of the first decomposition, the identification and description of the subprocesses of the business process «Recruitment of students (admission campaign)» was carried out. The functional blocks that reflect the life cycles of the admission process («Planning of the admission campaign»; «Organization of the admission campaign»; «Execution of the admission campaign»; «Control and correction of the admission campaign») are graphically presented, and each of them is characterized. At the second level of decomposition, a tree of business process nodes is built and subprocesses that are components of subprocesses are identified. The created «AS-IS» model is based on the real state of affairs and provides for its further optimization, i.e., the construction of the «TO-BE» model